FITNESS4WOMENNOTTS
Privacy Policy



Privacy Policy

1. Introduction

FITNESS 4 WOMEN LTD, doing business as FITNESS 4 WOMEN ("Company," "we," "our," or "us"), values your privacy and is committed to protecting your personal data. This Privacy Policy ("Policy") explains how we collect, store, use, and share personal data ("Personal Data") when you access our website, mobile application, and services.

We comply with applicable data protection laws, including but not limited to:

  • UK General Data Protection Regulation (UK GDPR)
  • European Union General Data Protection Regulation (EU GDPR)
  • California Consumer Privacy Act (CCPA) / California Privacy Rights Act (CPRA)
  • Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA)
  • Quebec Law 25
  • Brazil’s Data Protection Legislation (LGPD)
  • South Africa’s Protection of Personal Information Act (POPIA)
  • Colorado Privacy Act (CPA), Utah Consumer Privacy Act (UCPA), and Virginia Consumer Data Protection Act (VCDPA)

This Policy applies to FITNESS 4 WOMEN’s website, mobile application, services, and digital platforms. It does not cover third-party websites, applications, or services linked from our platform.

By using our services, you acknowledge that you have read and understood this Policy.

2. Personal Data We Collect

2.1. Categories of Personal Data

We collect the following types of Personal Data:

  1. Account Information – Name, email address, username, DOB and password.
  2. Payment Information – Billing address, phone number, and payment details (processed securely via third-party payment providers such as Stripe).
  3. Transaction Data – Details of purchases, sales, bids, and other platform activities.
  4. Location Data – If enabled, we collect approximate geolocation for fraud prevention.
  5. Device & Usage Data – IP address, browser type, operating system, login times, and other technical information.
  6. Communication Data – Emails, messages, or other interactions with customer support.
  7. User-Generated Content – Reviews, comments, profile images, and uploaded trading card listings.

2.2. How We Collect Personal Data

We collect Personal Data from the following sources:

  • Directly from you – When you create an account, interact with our platform, or make transactions.
  • Automatically – Through cookies, analytics tools, and log data when you use our services.
  • Third Parties – From service providers (such as payment processors, fraud prevention services, and identity verification providers).

3. How We Use Your Personal Data

We process Personal Data for the following purposes:

  1. To provide and manage our services – This includes processing orders, facilitating transactions, and account authentication.
  2. To ensure security and prevent fraud – We monitor suspicious activities and take action against unauthorized access.
  3. To comply with legal obligations – Including tax laws, regulatory requirements, and anti-money laundering (AML) obligations.
  4. To communicate with you – Including account updates, promotional offers (if opted in), and customer support inquiries.
  5. To improve our platform – We analyse user behaviour and feedback to enhance our services.

We do not sell or rent your Personal Data to third parties.

4. Data Storage and Security

4.1. Use of Amazon Web Services (AWS)

FITNESS 4 WOMEN LTD utilizes Amazon Web Services (AWS) for secure data storage and processing. AWS servers are located in data centers compliant with GDPR, SOC 2, ISO 27001, and other security standards.

Data may be stored in AWS London (UK), Frankfurt (EU), or other AWS regions based on operational needs. AWS provides industry-leading encryption and security controls to protect user information.

4.2. Data Retention

We retain Personal Data only for as long as necessary to fulfil the purposes outlined in this Policy or as required by law. When no longer needed, Personal Data is securely deleted or anonymized.

5. Data Sharing & Third-Party Services

We may share Personal Data with:

  1. Payment Processors (Stripe) – To process transactions securely.
  2. Cloud Storage Providers (AWS) – For secure data hosting.
  3. Analytics & Security Providers (Google Analytics, Cloudflare) – To analyse platform usage and enhance security.
  4. Legal & Compliance Authorities – When required by law or in response to government/legal requests.

We do not share Personal Data for advertising purposes.

6. Your Rights and Choices

Under UK GDPR, EU GDPR, CCPA, and other privacy laws, you have the following rights:

  1. Right to Access – Request a copy of your Personal Data.
  2. Right to Correction – Update or correct inaccurate information.
  3. Right to Deletion – Request erasure of your data (subject to legal limitations).
  4. Right to Restrict Processing – Limit how your data is used.
  5. Right to Object – Object to data processing for marketing purposes.
  6. Right to Data Portability – Request your data in a structured format.
  7. Right to Withdraw Consent – Opt-out of marketing emails or revoke permissions at any time.

To exercise any of these rights, contact us at fit@fitnes4women.com

7. Cookies & Tracking Technologies

FITNESS 4 WOMEN LTD uses cookies to:

  • Enable website functionality.
  • Improve user experience.
  • Collect anonymous analytics data through Google Analytics.

You may manage cookie preferences via browser settings.

8. Children’s Privacy

FDITNESS 4 WOMEN does not knowingly collect Personal Data from individuals under the age of 18. Our services are strictly for users 18 years or older. If we become aware of any Personal Data collected from a minor, we will delete it immediately.

9. Data Breach & Incident Response

In the event of a security breach affecting user data, FITNESS 4 WOMEN will:

  • Investigate and assess the breach.
  • Notify affected users promptly.
  • Take corrective measures to prevent recurrence.

10. Changes to This Privacy Policy

We may update this Policy periodically to reflect changes in legal requirements or business operations. We will notify users of material updates via email or in-app notifications.

The latest version of the Policy will always be available on our website.

11. Contact Information

For privacy-related inquiries or to exercise your rights, contact us:

FITNESS 4 WOMEN LTD
St Ann’s Well Road, Nottingham, NG3 3AR
Email: fit@fitnes4women.com